Otherwise, accept the default option of (none).Ĭhoose OK to save your new signature and return to your message. If you want your signature to appear in the messages you reply to and forward, in the Replies/forwards drop-down, select one of your signatures. This doesn't add a signature to any messages you reply to or forward. If you don't want to automatically add a signature to new messages, choose (none). If you want your signature added to all new messages by default, in the New messages drop-down box, select one of your signatures. You can have different signatures for each email account. In the E-mail account drop-down box, choose an email account to associate with the signature. Under Choose default signature, set the following options for your signature: To add images to your signature, see Add a logo or image to your signature. For more information, see Create a signature from a template. You can also add social media icons and links in your signature or customize one of our pre-designed temlates. You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature. Download the templates in Word, customize them with your personal information, and then copy and paste them into the Edit signature box. You can also use one of our pre-designed templates for your signature. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box. You can change fonts, font colors, and sizes, as well as text alignment. Under Edit signature, compose your signature. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature. On the Message menu, select Signature > Signatures.ĭepending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations. If you want to see how it's done, go directly to the video below. To create and use email signatures in Outlook on the web, see Create and add an email signature in or Outlook on the web. If this last guide for 2003 is a bit vague, you will need some HTML knowledge / just stick to the direct path straight out of Word, and copy the HTML into your signatures folder.Important: If you have a Microsoft Microsoft 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products. It will now be available to select from your outlook 2003. Windows XP : C:\Documents and Settings\\Application Data\Microsoft\Signatures
(If you have windows installed on another drive, it will not be c:\ but d:\ etc) Windows Vista: C:\Users\\AppData\Roaming\Microsoft\Signatures You then copy both the html file and the image (if you changed the path to a relative one) into the outlook signatures folder: To change the path to a relative one, you can open your html file in notepad and change it there (please see for an HTML tutorial, you will need basic html knowledge for this) You can use an exact path, like the one Word will output (eg: c:/my folder/my_logo_image.jpg), but you will have to keep the image in that location, if you move it, it will not show up. The image file location should be a relative path (ie. In outlook 2003 it takes a bit more effort: you can add an html file (save a word doc as an html -“file” -“save as”) that uses an image as your signature. I don’t know about gifs / animated gifs, but jpgs work fine. Copy and paste it from a word document into the block in outlook. In ms outlook 2007 you can add an image to your signature by simply copying the image with your signature text and pasting it into the box to create your signature.